Creating an Inventory List

Written by on 2/8/2017 7:11 AM . It has 2 Comments.

image inventory list

No one wants to imagine the worst happening to their home or business. Whether a big storm, accidental fire, or major theft, anything can happen. Creating an inventory of your possessions or equipment is important for both individuals and businesses.

When you have an inventory list of exactly what’s in your home or business, you can help settle your insurance claims faster and for the correct amount. An inventory can also help you make sure you have the right amount of insurance.

Creating a Home Inventory List

Your home inventory is simply a list of all of your possessions. You’ll want to describe each item, where you bought it, and if available, the make, and model. Certain items, like clothing, can be listed by type and quantity. For example, under Clothing you may have an item labeled “Pants, 10” and “Skirts, 5.”

For your major appliances, include the serial number with the make and model. If nothing else, always have a list of big ticket items like jewelry, art work, and collectibles. Save your receipts to show proof of dollar value and make copies of the list, receipts, and any appraisals for items like jewelry or art. 

In addition to the above, it's a great idea to take photos of your items, as well.

Creating a Business Inventory List

Your business list isn’t much different than a home inventory list. The difference is that you’ll also want to list the cost to replace each item as well. This is helpful in determining if you have enough insurance coverage or if you need to purchase more.

Businesses typically have a list for multiple types of items:

  • Furniture
  • Fixtures
  • Signage
  • Security Cameras
  • Technology
  • Equipment
  • Products
  • Merchandise
On your inventory list, include item descriptions, serial numbers, purchase dates, and the estimated value for each item.

Making and Storing Inventory Lists

Regardless whether you’re making a home or business inventory lists, the process can be the same.

  1. Go from room to room, one at a time. Don’t start the next until you’re sure you’ve checked everything in a single room.
  2. Save your receipts whenever possible.
  3. Make copies of everything.

Your list can be made in a number of ways. Do whatever works best for you.

Once your list is made, you need to store it. Consider using multiple methods, depending on the type of list you have.

  • Safe deposit box
  • File cabinet with lock and key
  • Online cloud storage
  • Secure files on your computer

What you don’t want is only one copy that only one person has access to. In an emergency, especially with a big insurance claim, you need to know you can get your hands on your inventory list easily. Having multiple copies or storing your list in multiple ways will help with this.

If you realize you need more insurance coverage after you make your inventory list, contact us at Charlotte Insurance. We’ll make sure you have the right coverage for your home or business.


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